Course Objectives
Digitization and File Management - Virtual Learning
Course Objectives
By the end of the course, participants will be able to:
Understand how data and information can be digitized and managed more efficiently and effectively within organizations
Develop action plans for scanning, workflow and integration of digital information to support compliance, audits, legislation and regulations
Establish and implement a Data Digitization project, including systems, roles and responsibilities
Manage data against international best practices, including ISO 13008 Digital Records Conversion and Migration
Develop digitization policies and working procedures
Formulate and manage data in accordance to ISO 27001 Information Security standards
Target Audience
This course is suitable for IT professionals, document controllers, auditors, site administrators, general management and anyone tasked with managing and protecting data and information. This also includes professionals already familiar and involved with data management and seeking to build on their fundamental principles of managing data, information and records.
Target Competencies
Records Management
Data Compliance
Developing Policies and Procedures
Archiving
Database Systems
Course Outline
Introduction to Digitization and StandardsIntroduction to digitization and file managementManaging structured and unstructured dataScanning and captureWorkflowMetadata, indexing and classificationEnterprise search and archiving
Compliance, Regulations and Digitization ISO 13008ISO 13008 digital records conversion and migrationArchiving and preservationData protection and data privacyDocument and records management complianceISO 27001 information security and cyber security
Implementation and Project ManagementDeveloping target operating modelRoles, responsibilities and reportingProgramme planningQuality management planningRisk and issue management
Data Digitization IT SolutionsScanning and Optical Character Recognition (OCR)Indexing and MetadataWorkflow and business process automationEnterprise content management systemsDocument and records managementArchiving and preservation
Developing Policy, Procedures and Action Plans Digitization management policesDevelop data lifecycle management procedures and guidelinesCreate programme and project implementation action planCase studies