(CAP)-Kenya COC

PVoC (Pre-Export Verification of Conformity) for Exports to Kenya

kebs new logo

To assure Kenyan consumers of the safety and quality of the imported goods they buy, and to protect Kenyan manufacturers from unfair competition, the Kenya Bureau of Standards (KEBS), a statutory organisation of the government of Kenya, has implemented guidelines called the Pre-Export Verification of Conformity (PVoC) to Standards Programme for exports to Kenya.

 DASH  inspect as per  the PVoC programme on KEBS behalf in regions such as parts of Europe including the United Kingdom and parts of Europe, China Region including Hong Kong and Taiwan, India Subcontinent including India, Sri Lanka, Bangladesh and Pakistan, Far East Asia countries, Australasia, The Americas, Southern Africa,Western Central Africa, UAE and the Middle East and Maghreb Countries. 

Previously on 1st December 2015 KEBS further expanded the regulated product list to include all products except those exempted below:

  • Goods already regulated by other government agencies such as the Pharmacy and Poisons Board (PPB), Kenya Plant Health Inspectorate (KEPHIS), Pest Control and Products Board (PCPB).
  • CKD for vehicles imported by registered manufacturers
  • Primary inputs imported by registered manufacturers subject to proof that the materials are direct inputs to the manufacturing process and the finished products made out of the said raw materials are certified by KEBS.
  • Manufacturing plants and industrial spares for own use imported by registered manufacturers.
  • Printed matter (textbook, magazines)
  • Products certified by KEBS under the Diamond Mark Scheme
  • Courier shipments through JKIA (Airport) which are currently cleared under the Memorandum of Understanding (MoU) between KEBS and Courier Industry Association of Kenya (CIAK).

KEBS Responsibilities

The Kenya PVoC to Standards Programme is a conformity assessment and verification procedure applied to regulated Goods/Products in the respective exporting countries, to ensure that they comply with the applicable Kenyan Technical Regulations and Mandatory Standards or approved equivalents.

The primary objective of applying Pre-Export Verification of Conformity (PVoC) to Standards Programme is:  

  • Ensure quality of products, health and safety
  • Protect the environment for Kenyans
  • Meet requirements of the Kenya PVoC

All consignments which are subject to the Kenya PVoC must obtain a Certificate of Conformity (CoC) issued by an authorised PVoC Agent, such as Intertek, prior to shipment.

The CoC is a mandatory document for Customs Clearance in Kenya; consignments arriving at Kenyan Ports without this document will be denied entry into the country.

In exceptional cases, and at the sole discretion of KEBS, specific consignments may be allowed to undergo destination inspections after receiving the appropriate application from importers. Such consignments will be subject to a penalty of 15% of the CIF value of the goods, plus 15% bond, and the testing and inspection costs. All other expenses incurred at destination will be borne solely by the importer.

The key elements undertaken in the PVoC are:

  • Physical inspection prior to shipment
  • Sampling, testing and analysis in accredited laboratories
  • Quality Audit of production processes
  • Documentary review of conformity with regulations
  • Issuance of Certificate of Conformity (CoC) or Non Conformity Report (NCR) as appropriate.

Importers and Exporters Responsibilities

Exporters and importers are responsible for ensuring that their products and shipments fully comply with the Kenya PVoC (Pre-Export Verification of Conformity to Standards Programme) and obtain the mandatory PVoC certificate of conformity.

Responsibilities of:

Importers  in Kenya

Ensure their suppliers understand the import quality requirements and that their consignments are accompanied by a Kenya PVoC Certificate of Conformity (CoC) from an authorised PVoC Agent

Ensure their products or goods meet the regulations and quality requirements of the Kenya PVoC before shipment by obtaining the necessary Certificate of Conformity (CoC) from an authorised PVoC Agent for all products subject to the PVoC programme.

KEBS:  Ensures that only quality goods gain entry into the country, as specified by the Standards Act Cap 496, Laws of Kenya and the Quality Imports Order No.78 July 2005, thereby offering the necessary protection to Kenya's consumers in safety, health and environmental matters.

Routes of Certification

Route A - Occasional Exports

  • No registration
  • Testing and Inspection
  • Issuance of CoC

Route B - Frequent Exporters

  • Product registration
  • Inspection and random testing
  • Issuance of CoC

Route C - Frequent Exporters and High Volume Manufacturers

  • Product licensing
  • Licence review and random testing
  • Issuance of CoC
  • Intertek can provide a tailor-made service that meets your particular needs, including:
  • Submission of assessment requests online
  • Automated e-mails for status of certificates
  • Flexible certificate delivery solutions for high volume users

Additional Information for Exporters of Wood Packaging Material

The Kenya Plant Health Inspectorate Service (KEPHIS) have announced that all shipment packaging  material made up of wood and wooden packaging material such as planks, crates that is imported into Kenya shall be adequately treated and marked in line with the International Sanitary and Phytosanitary Measure (ISPM) No. 15 requirements. Failure to do so may result in shipments facing delays at Kenyan Customs.

A copy of the KEPHIS memo issued to all Kenyan Importers is available within the Resources section on the right of this page.


Routes to obtaining the PVoC Certificate

Route A - Occasional Exports

Route B - Frequent Exporters

Route C - Frequent Exporters and High Volume Manufacturers

 Kenya Import Standardization Mark (ISM)  

Standardization Mark

sm mark

This is a mandatory product certification scheme for locally manufactured products provided for under section 10 of the Standards Act Cap 496, Laws of Kenya. To acquire the mark, manufactured goods are expected to meet quality requirements as specified in the various Kenya/Approved Standards. A permit to use a Standardization Mark is issued to a firm to certify that a particular product conforms to requirements in a Standard.





Diamond Mark of Quality

dm mark

The Diamond Mark of Quality (also referred to as D-Mark) is a voluntary product certification scheme operated by Kenya Bureau of Standards (KEBS). It is a mark of excellence awarded to manufacturers (either based locally or abroad) which has demonstrated high degree of excellence in product manufacturing and quality.  D-Mark permit holders thus qualify automatically for the standardization mark (SM) without any additional payments. The permit to use the mark is valid for period of three years subject to satisfactory quality performance and full compliance to other contractual obligations signed between KEBS and the permit holder.



Import Standardization Mark of Quality

ISM MarkKEBS developed and implemented secure Quality Marks/ stickers complete with Track and Trace software since 1st August 2015. The objective of the project was to deal with rampant faking of KEBS Quality Marks and provide a platform through which KEBS will be able to carry out on-field real-time validation and verification of goods bearing its Quality Marks. The system will also provide an online platform for consumers to directly authentic the validity of certification of goods before purchase.

The first phase of the project targets ALL imported products intended for sale in the local market. All importers of the aforementioned goods will be required to purchase Import Standardization Mark (ISM) stickers directly from KEBS. Importers will be required to apply for ISM by submitting Copies of Certificate of Conformity, Import Declaration Form and Customs Entry to KEBS.


Fortification Mark of Quality

fortified mark

Food fortification is the addition of one or more vitamin and/or mineral to a food (usually referred to as food vehicle) to correct or prevent a demonstrated micronutrient deficiency. It is one of the four key cost effective strategies recommended by WHO in curbing micronutrient deficiency.

The Ministry of Public Health and Sanitation through a Legal Notice no. 62 of 15th June 2012 has therefore declared it mandatory to fortify the following food products;

  • Wheat Flour – with Zinc and Iron
  • Dry Milled Maize Products- with Zinc and Iron
  • Salt- with Iodine
  • Vegetable Fats and Oils- with vitamin A

Ministry of Public Health and Sanitation has subsequently signed an Memorandum of Understanding (MOU) with KEBS to administer the Food Fortification Logo and certification of products which fulfil the requirements of the relevant Kenya Standard with respect to Fortification. An applicant for the food fortification logo must have a valid Standardization Mark or Diamond Mark for the food vehicle.

Any manufacturer applying for Fortification logo must have acquired the S-Mark in accordance with KEBS procedures
The price of acquiring this mark is Kes. 10,000 per product per brand.


Need help or have a question?

Pre-Shipment Inspection (PSI,COC,PVOC,SASO,SCoC,SALEEM,SABER,COI,ICIGI,) DASH  provides pre-shipment inspection (PSI,COC,PVOC,SASO,SCoC,SALEEM,SABER,COI,ICIGI,) services to governments
Certificate of Conformity for Exports to Iraq Pre-Inspection, Testing and Issuing of Certificates of Conformity Programme of Goods Imported into Iraq From the 1st January 2020,
SON Conformity Assessment Programme for Exports to Nigeria (SONCAP) The Standards Organisation of Nigeria (SON) has implemented a strict set of guidelines for exports to Nigeria called the
Registration and the Certificate of Inspection for Exports to Egypt DASH provides services as per  GOEIC to issue the mandatory Certificate of Inspection for exports of Regulated Products to
Certificate of Conformity for Exports to Ethiopia   The Ethiopia Ministry of Trade has recently introduced mandatory testing and verification against 124 Compulsory Ethiopian Standards (CES).
PVoC (Pre-Shipment Verification of Conformity) for Exports to Tanzania To assure Tanzanian consumers of the safety and quality of imported goods they buy, and to protect Tanzanian manufacturers from
PVoC (Pre-Export Verification of Conformity) for Exports to Uganda Exporting to Uganda? You now require a Certificate of Conformity for products regulated under the Uganda Pre-Export Verification
Certificate of Conformity for Exports to Algeria DASH is able to assist exporters to Algeria by offering inspection services to obtain the Certificate of Conformity also known as Certificate of
Inspection Certificate for Exports to Sudan   Dash provides services as per  the Sudanese Standards and Metrology Organisation (SSMO) to issue an Inspection Certificate for exports of
Conformity Assessment Program EasyPASS for Exports to Ghana DASH provides inspection and certification services for Exporters shipping their products to Ghana, as per the Ghana Standard Authority
Certificate of Conformity for Exports to Gabon DASH is providing services as per guidelines  by AGANOR (Agence Gabonaise de Normalisation) to issue a Certificate of
Certificate of Conformity for Exports to Ivory Coast Verification of Conformity (VoC) for exports to Ivory Coast. The Government of the Republic of Côte d'Ivoire (Ivory Coast) has a
Certificate of Conformity for Exports to Côte d’Ivoire DASH is providing services as per the regulation by the Ministry of Trade, Industry and SME Promotion to issue a Certificate of
Certificate of Conformity for Exports to Cameroon Programme d’Evaluation de la Conformité Avant Embarquement (PECAE) for Exports to Cameroon Exporters/Importers trading with Cameroon
  Certificate of Conformity for Exports to The Kingdom of Morocco Ministry of Industry, Trade, Green and Digital Economy (MICEVN) of Morocco's Verification of
Botswana Import Inspections Regulations (SIIR) to Standards Programme Exports to Botswana must comply with the requirements of the Botswana Bureau of Standards (BOBS) Import Inspections
Democratic Republic of the Congo SCOPE OF DUTIES Pre-export Verification of Imports to enhance the compliance of products to Congolese or international
GCC CONFORMITY MARKING SCHEME The Gulf Cooperation Council (GCC) has decided to implement a Regional Conformity Assessment Scheme (RCAS) since 2005 and has delegated the task to the
TECHNICAL VERIFICATION PROGRAMS FOR IMPORTS OF: Electronics (including Refrigeration systems, Air-conditioning machines and Mobile devices) Iron and Steel products Sheet glass
  Lebanon SCOPE OF DUTIES Supervision of Imports: VOC PROGRAMMEDocumentary check, Tests and analyses, Physical inspection before loading, Quantity, Quality,
  SCOPE OF DUTIES The Ministry of Commerce in Pakistan has released in April 2016 the Import Policy Order 2016 (IPO 2016 also known as S.R.O 345(I) 2016)
SCOPE OF DUTIES Supervision of Imports: DDI/DI PROGRAM: Destination Inspection for all imports: Documentary verification, Customs classification, Value for
  Mali SCOPE OF DUTIES Supervision of Imports: Transitory Documentary Verification servicesImport eligibility, Tariff classification, price verification and
  The Philippines SCOPE OF DUTIES Accreditation by the Committee for Accreditation of Cargo Surveying Companies: Accreditation to implement the Bulk
ZIMBABWE – Consignment Based Conformity Assessment (CBCA) Programme SCOPE OF DUTIES The Government of Zimbabwe has implemented the CBCA programme, which is a
How do I get a pre shipment inspection certificate?   The Director-General of Foreign Trade (DGFT), Government of India authorized Pre-Shipment Inspection Agency
Conformity Certification for Exports to Bangladesh Conformity Certification of Testing to Bangladesh Standards for Imports The Government of the People’s Republic of Bangladesh, through the
Pre-Export Inspection for Used Vehicles to Mauritius Inspection Certificate for Used Vehicles Exported to Mauritius Dash does inspection as per  Pre-Export
Chemical Cargo Inspection Chemical Cargo Inspection   DASH offers clients professional inspection and testing services for bulk chemical cargo commodity shipments on a global
Petroleum (crude oil) and petroleum-products bulk cargo inspection services help ensure quality and quantity when trading and transporting high-value petroleum cargo movements. Available on a global
Dash Inspectorate  Product Conformity Assessment (PCA) is a solution designed to ensure that specific products meet the requirements of the technical regulations and standards set by a
Dash Government and Trade Services rely on extensive experience in facilitating trade, to develop and deliver new Total Quality Assured services for governments, customs, authorities and standards
Secure compliance and Total Quality Assurance of your shipments with the expertise of Dash. Focus on selling your products to your target import and export countries. Conformity Assessment
 The provision of Total Quality Assurance embraces the unique challenges and responsibilities associated with public sector service and infrastructure delivery. The delivery of public sector